EXPORT PROCEDURES FOR MEDICAL GLOVES - IPO LOGISTICS VIETNAM (2025)

EXPORT PROCEDURES FOR MEDICAL GLOVES BY IPOLOGISTICS

Medical gloves are essential products in the healthcare sector, serving to protect health and prevent infections. With the increasing demand for these products in the international market, exporting medical gloves has become one of the important activities of Ipologistics. This article will provide an overview and detailed information about the export procedures for medical gloves, including HS codes, legal bases, state regulations, licensing, product quality inspections, and specific processes.

1. Basic Information about Medical Gloves

1.1. HS Code

The HS (Harmonized System Code) is a classification system for goods widely used in export and import. For medical gloves, the commonly used HS codes are:

• Latex gloves: 4015.11.00
• Nitrile gloves: 4015.19.00
• Vinyl gloves: 4015.90.00

HS codes not only help identify the type of goods but also affect the export tax rate and related legal requirements.

1.2. Types of Medical Gloves

• Latex gloves: Made from natural rubber latex, these gloves have good elasticity and waterproof capability.
• Nitrile gloves: These are synthetic products suitable for people allergic to latex. Nitrile gloves have good chemical resistance.
• Vinyl gloves: Suitable for light tasks and do not come into contact with hazardous chemicals.

2. Legal Basis for Exporting Medical Gloves

2.1. Trade Law

According to Vietnam’s Commercial Law No. 36/2005/QH11, organizations and individuals engaged in the export of goods must register their business and obtain a business license. This legal basis is important to confirm the rights and obligations of the parties involved in export activities.

2.2. Regulations of the Ministry of Health

Based on Circular No. 19/2016/TT-BYT, medical products, including medical gloves, must be quality-tested and meet safety standards before export. The Ministry of Health will issue a Certificate of Quality for products that meet all required standards.

3. Necessary Legal Documents for Export Procedures

To perform the export procedures for medical gloves, the company needs to prepare the following legal documents:

3.1. Export License

The company must have an Export License issued by the Department of Industry and Trade. This license certifies that the company is qualified to conduct export activities according to legal regulations.

3.2. Quality Certificate

• CE Certificate: For the European market, medical gloves must meet CE (Conformité Européenne) standards to be exported.
• FDA Certificate: For the U.S. market, medical gloves need certification from the U.S. Food and Drug Administration (FDA).

3.3. Commercial Invoice and Packing List

The commercial invoice and packing list are necessary documents to carry out customs procedures. The commercial invoice must clearly indicate information about the price, quantity, and delivery terms.

4. Export Procedure for Medical Gloves

4.1. Market Research

The company needs to conduct market research to identify the demand and consumer trends in target countries. This research helps the company shape its export strategy and choose suitable products.

4.2. Contract Negotiation

After identifying partners, the company will negotiate and sign an export contract. The contract should clearly specify prices, payment methods, delivery times, and responsibilities of the parties.

4.3. Production and Quality Inspection

• Production: Medical gloves must be produced according to the prescribed standards. The company should apply the ISO 13485 production process for medical devices.
• Quality Inspection: Before export, the products need to be quality-checked by authorized organizations. The factors that need to be inspected include thickness, durability, water resistance, and safety for users.
  • Inspection Unit: The company can collaborate with reputable inspection organizations such as SGS, Intertek, or TUV.

4.4. Packaging

Medical gloves need to be packaged according to regulations to prevent damage during transport. Each package should have clear labels with detailed product information, including:

• Product name
• Production date
• Expiration date
• Lot number
• Manufacturer information

4.5. Customs Declaration

Once the goods are ready, the company needs to proceed with customs declaration. The declaration documents include:

• Export license.
• Quality certificate.
• Commercial invoice.
• Packing list.

4.6. Payment of Export Tax

The company needs to pay export tax according to legal regulations. The tax rate will depend on the type of medical gloves and the value of the goods. The company should refer to the current export tax schedule for accurate calculations.

4.7. Customs Inspection

Customs authorities will conduct inspections to ensure that the products meet all quality and safety requirements. If the goods meet the conditions, the company will receive an Export Permit.

4.8. Goods Transportation

After completing customs procedures, the goods will be transported to the customer’s address as agreed in the contract. Ipologistics will ensure that the transportation process is smooth and safe by selecting appropriate transport methods (by sea, air, or land).

5. Payment

Payment methods are also an important part of the export procedure. The company can apply methods such as bank transfer, letter of credit (L/C), or other payment methods agreed upon in the contract. Choosing a payment method should be based on the trust and relationship between the two parties.

6. Order Tracking and Customer Feedback

After the goods have been exported, the company should track the status of the goods and update the customer on the transportation process. Maintaining a good relationship with customers will help create future collaboration opportunities. The company should also collect feedback from customers to improve product and service quality.

7. Notes When Exporting Medical Gloves

• Update Legal Regulations: Always monitor new legal regulations related to the export of medical gloves to ensure compliance.
• Ensure Product Quality: Product quality is a decisive factor in export success. The company needs to conduct regular quality inspections.
• Build Relationships with Customers: Maintaining good relationships with customers and partners will create sustainable export opportunities.
• Ensure Legal Certifications: Always ensure necessary certifications for products and update them when changes occur.

8. References

• Vietnam’s Commercial Law No. 36/2005/QH11.
• Circular No. 19/2016/TT-BYT of the Ministry of Health regulating medical device management.
• CE and FDA Certificates for medical gloves.

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